Tips for Better Video Conferencing
- There’s been a big increase in video conferencing over the past year, with more people working remotely.
- Although it’s a great use of technology, there are definite downsides to video conferencing.
- There are some ways to improve video conferencing experiences, helping you get the most out of virtual meetings.
Over the course of the past several years, we’ve found ourselves inundated with information. There’s a constant stream of news and social media alerts coming at us all hours of the day. As a result, our attention spans seem to have decreased as we quickly move from one piece of information to the next.
And if you’re like many others who, over the past year, started working remotely, you’ve likely found yourself having to attend virtual meetings via Zoom, Microsoft Teams, or another video conferencing platform. No doubt, you’ve been in some video conferences where the level of engagement is low, people are bored, and cameras and microphones are turned off, making it difficult to know if anyone’s really paying attention. So how do you stay focused in those meetings in this age of short attention spans?
Well, there are a few tips for improving the video conferencing experience. For instance, you can add surveys in the chat and ask all the participants to answer them. You can hold up cards with questions or quotes to help people focus. There’s also the option of moving participants into breakout rooms for smaller group discussions for a few minutes here and there. Brief written exercises, where you ask participants to write down the top five things that come to mind when you say a word or phrase, help keep people engaged as well.
The most important thing you can do, however, is to take a ten-minute break every hour. People need to step away for a few minutes to regroup and refocus.
It’s a different work world these days, and video conferencing isn’t likely to go away. We’re no longer together in the same room, and we can’t always see where everyone’s attention lies. So if we want to make the experience more enjoyable and get the most out of our virtual meetings, these little adjustments to how we conduct them will help achieve that. Until next time, enjoy.
If you’d like to read more on this topic, here are a few of our past Coyle Blog posts that you might enjoy:
Gary Klaben serves as a Financial Advisor, and visionary for Coyle Financial Counsel. He has over 30 years of experience and is the author of Changing the Conversation, Wealth of Everything and co-author of The Business Battlefield. Whether advising his clients, mentoring his team, or coaching entrepreneurs, he is always simplifying complexity and motivating others to take the next action that’s right for them.
Learn more about The Coyle Process, approach designed to get your arms around the big picture, so you can make informed financial decisions. Ask Gary about The Coyle Process and schedule a complimentary consultation and start living the Good Life Managed Well™.
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